SOFTWARE ROBOTS FOR procurement
TURN ROUTINe INTO PROFIT
We offer a robotic approach to the automation of business processes in procurement: simple and effective software
to automate repetitive tasks:
- Robot for finding favorable deals from suppliers
- Robot for monitoring and analyzing prices
- Robot for composing and sending out requests
And 12 other scenarios for procurement
HIGHER SPEED
AND ACCURACY OF OPERATIONS
Routine processes now take minutes and seconds, not hours. Employees can focus
on the most important tasks.
FAST
IMPLEMENTATION
No need to change or replace IT solutions of the company. From process idea to a working robot from 1 week to 1 month.
SIMPLE
SUPPORT
If the process changes, the script can be
adjusted in a matter of a few hours.
robot works 24 hours a day
7 days a week
ROBOT PERFORMS OPERATIONS
2-5 times faster than human
ROBOT strictly follows
GIVEN INSTRUCTION
EXAMPLES OF SOFTWARE ROBOTS
IN procurement
Business CASE: procurement misses favorable deals because of routine
The process of purchasing goods: request processing, suppliers search, price analysis, contracting
ROUTINE
Routine tasks when processing a request:
- find and compare > 50 suppliers
- write and send 50 letters
- handle responses, remind, clarify, and request statutes, details, terms and availability
SOLUTION
The robot helps find more attractive offers
BEFORE: The employee finds and processes less than 50 offers per workday
AFTER: The employee and the robot manage to process 200 offers. The employee finds better ones
result
- The introduction of robots saves 3-5% of procurement budget
- 3% for a company with a turnover of 5 billion rubles brings savings of 105 million rubles or 21% increase in net income
BUSINESS CASE: processing a request for procurement
ROUTINE
An example of the original tender process:
- 240 people are engaged in preparation of tenders
- 4 thousand lots are formed by the holding annually
- The total number of product items exceeds 80 thousand
SOLUTION
Robotic purchasing process:
- After a new purchase request, the robot extracts data from unstructured text
- Then the robot goes through external web resources to gather data on the prices of the required goods and materials
- The robot then sends selected contractors a request for technical and commercial proposals
- As a result, the robot generates a summary table with a market analysis for each position to determine the initial price of the contract
benefits
- If previously the processing of applications took an employee 3 hours, now it takes only 15 minutes. The main human function is decision-making
- Up to 10 times cheaper and faster than direct integration with third-party
systems and services - Reduction of payments for overtime - 30 mln rubles per year
- Redistribution of employees' tasks - more time for important tasks
BUSINESS CASE: collecting information about supplier prices
opportunities
With the help of a robot one can automate
collection of information about supplier prices,
price analysis, selection of the best price.
Get a complete picture of the market that will help to make the most profitable decisions in any purchasing category.
SOLUTION
- The robot launches on schedule
- The robot accesses external resources from the list
- The robot asks for prices according to a script
- The robot records price data in Excel and ERP
- The robot signals finishing the task to an employee
result
AUTOMATION OF ROUTINE PROCESSES IN procurement pays off in 3+ months
OTHER APPLICATION AREAS OF RPA
procurement
- Search for proposals from suppliers
- Processing of purchase request
- Creating and sending of inquiries
- Monitoring and analyzing prices
- Conclusion of contracts
sales & marketing
- Searching, collecting and structuring information about customers
- Monitoring of tenders and procurement
- Participation in tenders on trading platforms
- Monitoring of competitors
- Sending commercial proposals
- Marketing tasks
hr
- Registration of employee data
- Collecting data to calculate KPIs
- Performance analysis
- Compensation calculation
- Preparing travel expenses
- Preparing reference letters
- Active recruiting
- Training of new employees
finance & accounting
- Financial statement processing
- Document reconciliation
- Bank statement processing
- Statistic reports generation
- Risk management
- Refusal processing
- Processing of government requests
.