RPA SOFTWARE robots
for routine processes in HR

RPA robots with ROI from 250%

SOFTWARE ROBOTS FOR HR TURN ROUTINE INTO PROFIT

We offer a robotic approach to the automation of business processes in HR: simple and effective software

to automate repetitive tasks:

Robots for proactive recruiting
Robots for document submissions control
Robots for reporting and data collection on KPIs and other types of robots

HIGHER SPEED
AND ACCURACY OF OPERATIONS

Routine processes now take minutes and seconds, not hours. Employees can focus
on the most important tasks.

FAST
IMPLEMENTATION

No need to change or replace IT solutions of the company. From process idea to a working robot from 1 week to 1 month.

SIMPLE
SUPPORT

If the process changes, the script can be
adjusted in a matter of a few hours.

robot works 24 hours a day
7 days a week

ROBOT PERFORMS OPERATIONS
2-5 TIMES FASTER than human

ROBOT strictly follows
GIVEN INSTRUCTION

EXAMPLES OF SOFTWARE ROBOTS
IN HR

sourcing

The robot selects target candidates according to the given parameters:

The robot receives the matrix by email, runs the search every day on schedule
HR-specialist fills in the criteria matrix for target candidates
The robot finds resumes by the given parameters
The robot generates a progress report
The robot writes emails to applicants, initiates interviews

training

Robots can be used as teachers for new employees:

A programmed robot guides a new employee through all phases of training
The robot introduces the new employee with the company's regulations and processes step by step
When introducing new regulations, systems, procedures, the robot can perform a monitoring function, replacing manual tracking of following the regulations

hiring

HR department can start a hiring process as soon as documents are scanned:

The robot recognizes documents using the built-in OCR module
The robot logs the data into the company’s information system
The robot grants the necessary access
The robot processes entrance pass requests and other mandatory actions based on the employee's position
The process can continue in the legal and accounting departments - the robot automatically processes orders and adds employees to the company’s systems

business trips

A chatbot collects details of the business trip (purpose, city, dates, etc.) from the employees.

According to this information, the robot selects tickets, books accommodation taking into account the limits, accommodation options
The robot generates a business trip memo
The robot sends the memo for approval
The robot tracks approved requests and creates the necessary documents in the company's information system: Statement of Purpose, Travel Order, Traveling expenses estimate, Business Trip Expense Report

document submission tracking

When an employee changes marital status, last name, address or receives training certificates, a company needs not only to keep track of updates but also to remind the employees of the documents required for submission.
A robot for controlling the submission of documents
The robot by event or schedule:
- checks employee data,
- requests changes,
- uploads documents to the system and performs other related actions.

issuance of reference letters

The robot significantly reduces employee’s time to perform the task by taking over:

Collection of data to calculate employees’ KPIs and analyzing their performance
Calculation of compensation and benefits
Business trips processing
Preparation of personal income tax form and other documents
Copying and synchronizing data between web-applications, ERP and various backend systems

electronic sick leaves

The robot collects information from sick leaves sent to a specific email address

Uploads data from the Social Insurance Fund (SIF) into the company's information system and notifies the HR department
After the compensation is calculated, the robot uploads the information to the SIF

KPI collection

Normally, additional files and documents are used to calculate KPI bonuses: checklists from department heads, timesheets from the turnstile system, lists of completed tasks from the ERP and CRM systems. The robot processes data from various sources and enters it into the information system, and independently calculates the resulting KPI

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BUSINESS CASE: hiring and firing an employee

Robotic automation decreases operating costs by more than 20%

problem

When hiring or firing, an employer needs to perform a lot of standard actions. The process involves employees from different departments: HR, IT, accounting.

Data is duplicated by departments, deadlines are missed.

SOLUTION

Starting an automated hiring process of a new employee as soon as documents are scanned

The robot recognizes documents using the built-in OCR module
The robot logs the data into the company’s information system
The robot grants the necessary access
The robot processes entrance pass requests
The robot performs other mandatory actions based on the employee's position

benefits

Document management speeds up.
Hiring process becomes twice as fast
Accuracy and reliability of information. Costs of correcting mistakes and of paying penalties decrease
An employee has more time for useful and intellectual tasks

AUTOMATION OF ROUTINE PROCESSES IN HR
pays off in 3+ months

ROI of implementing robots in HR is 4-9x

Implementation – from 3 weeks
Payback period – from 3 months

OTHER APPLICATION AREAS OF RPA

PROCUREMENT

Search for proposals from suppliers
Processing of purchase request
Creating and sending of inquiries
Monitoring and analyzing prices
Conclusion of contracts

sales & marketing

Searching, collecting and structuring information about customers
Monitoring of tenders and procurement
Participation in tenders on trading platforms
Monitoring of competitors
Sending commercial proposals
Marketing tasks

hr

Registration of employee data
Collecting data to calculate KPIs
Performance analysis
Compensation calculation
Preparing travel expenses
Preparing reference letters
Active recruiting
Training of new employees

FINANCE & ACCOUNTING

Financial statement processing
Document reconciliation
Bank statement processing
Statistic reports generation
Risk management
Refusal processing
Processing of government requests

RPA SOFTWARE robotsfor routine processes in HR