RPA software robots 

for accounting and finance

• Convert files
  
• Compare tables
  
• Remind, verify, request data of the counterparty
  
• Perform typical interrelated activities: markings and postings to accounting system
  
• Create documents by templates
  

Robotic automation of reconciliation with counterparties

• Robot receives a file from a required source (1C, SAP, FDO (Fiscal Data Operator), Email, FTP)
  
• Processes a document in any format without conversion
  
• Compares even large tables dozens of times faster than a human (4,000 rows in 2 minutes on average)
  
• Draws up a statement of disagreements
  
• Sends it to the addressee by mail
  
• Launches related internal processes (distributes data to accounting systems, generates reports, notifies an employee)
  

• Reconciliation is 2-3 times faster regardless of the number of counterparties and product range
  
• Closing of reporting periods is 5 days instead of 10
  
• Relations with contractors become more transparent, the number of errors is reduced to zero
  

Accounts receivable increase because of: 

• Inefficient collection process
  
• A high degree of routine in the process: employees compile lists of debtors, check and process documents, send notifications, track payment status
  
• Irregular tracking
  

SOFTWARE ROBOTS:

• Сhecks for debtors in internal systems on schedule
  
• Generates and sends emails to customers
  
• Sends reminders by messages and phone calls if there is no answer by email
  
• Updates the status of debts after replies
  
• Forms and sends claims to debtors in compliance with legal requirements and deadlines
  
• Prepares documents for debt collection
  
• Generates progress reports
  

BEFORE ROBOTIC AUTOMATION

• In a working day manages to process 20 counterparties: emails, reminders, preparation of claims, lawsuits
  
• Frequent mistakes and missed deadlines
  

AFTER ROBOTIC AUTOMATION

• The employee together with the robot manages to process debts for 200 counterparties
  
• The employee deals with complex cases only
  

• Decrease in accounts receivable by 5-10% or by 23 million rubles with a turnover of 1 billion rubles
  
• Reduction of employees' time for routine activities makes it possible to deal with large and complex debts. All the accountant's attention goes to complicated cases
  
• Increasing the accuracy of the process through compliance with rules and deadlines that speed up debt collection - twice as fast
• Reduced human error will increase debt collection - at least 20% more debts collected per period
  

• A large number of counterparties and items, some of the documents come in scans. 
  
• Poor quality of scanned supporting documents.
  
• Frequent errors require a review department. 
  
• Counterparties return documents irregularly.
  

Processing of supporting documents by a robot

• Reduced processing time of 1 document - from 10 to 1 minute
  
• No errors and delays
  
• Manual processing reduced by 90%
  
• Fetching of supporting documents from e-mails and Fiscal Data Operator (FDO)
  
• Sorting by document type (bill, delivery and acceptance certificate, invoice)
  
• Recognition and registration of a document
  
• Notifying the accounting department about unrecognized documents with a list of fields for confirmation
  
• Document processing by an accountant
  

• Every day - up-to-date data in the system, the deal cycle is shorter
  payment receipt is twice as fast
  
• There are fewer errors in documents uploaded by the robot - less staff to do the checks, direct reduction of operating costs
  
• Robotic automation of supporting documents processing reduces operating costs by more than 20%